BRUNSWICK CITY SCHOOL DISTRICT
REGISTRATION/ENROLLMENT CHECKLIST

1. Birth Certificate (Copy)
2. Shot Record (Copy)
3. Child's Social Security Number (Copy)
   State number will be assigned if no Social Security Number.)
4. Proof of Residency (Copy)
   *Acceptable proof of residence may include:
   1. lease agreement for rental property
   2. rent receipts
   3. utility bills (within 30 days)
   4. voter registration card
   5. purchase agreement for a home
   6. property tax receipts from Medina County Auditor's Office
   7. deed for a home
5. Custody Papers (if applicable) (Copy)
6. Registration Form completed (YELLOW)
7. Health Record Form completed (GREEN)
8. Emergency Medical Form completed (PINK)
9. Release of Information Form (WHITE)
   (Students who have attended another school.)
10. Child Care Form within school attendance area (if applicable)

Do not register if the above information/forms are not complete! For Special Education Students:

1. Special Education Forms (if applicable)
   1. IEP
   2. MFE

ADMISSION OF NONRESIDENT STUDENTS

1. an adult resident of the District submits a legal document that he/she has begun legal custody proceedings (a date stamped and court signed journal entry) for the student (maximum 60 days permitted); the parent also signs a tuition agreement;
2. the student is at least 18 but not yet 22 years of age and resides in the District, lives apart from his/her parent(s), supports himself/herself by his/her own labor and does not possess a high school diploma;
3. the student is under 18 years of age, resides in the District and is married, regardless of the residence of the parent(s);
4. the student has a medical condition which may require emergency attention and his/her parent is employed in the District;
   (The parent(s) of such child must submit to the Board a statement from the child's physician certifying that the child's medical condition may require emergency medical attention.)
5. the student resides with a person other than his/her parent(s) and such student has a parent serving outside Ohio in the U.S. Armed Services;
   (The student's parent(s) must file an affidavit with the Superintendent stating (1) that the parent is serving outside the State in the U.S. Armed Services, (2) that the parent intends to reside in the District upon returning to the State, and (3) the name and address of the person with whom the student is living while the parent is outside the State. This tuition exemption may be granted only for a period of up to 12 months.)
6. the student resides with a parent who is planning to either have a home built or has purchased a home in the District and is waiting for the closing date of the mortgage loan;
   (The student's parent(s) must provide the Superintendent with a sworn statement revealing the location of the house and the parent(s)' intention to reside there. The parent(s) must also provide a statement from a home builder, real estate broker or bank officer confirming that the house construction is planned or is awaiting approval of the mortgage loan. The period for tuition-free attendance in these cases may extend up to 90 days.)
7. the student is not otherwise entitled to attend school in the District but his/her parent is a full-time employee of the District, provided the Board establishes such an admission policy;
   (Any such policy shall take effect on the first day of the school year and the effective date of any amendment or repeal may not be prior to the first day of the subsequent school year. The policy shall be uniformly applied to all such children and shall provide for the admission of any such student upon request of the parent(s). No student may be admitted under this policy after the first day of classes of any school year.)
8. the student resides with his/her parent(s) under the care of a shelter for victims of domestic violence;
9. the student is not a resident of the District, does not require special education and resides with his/her grandparent(s) provided that the Board and the board of education of the district in which the student's parent(s) reside enters into a written agreement showing good cause for the student to be admitted to the District;
   (The grandparent(s) are required to sign all consent forms required by the District, even if the student would remain in the legal custody of the parent(s).)
10. the student is under the age of 22 and his/her parent(s) moved from the District following the commencement of classes during the student's senior year, for the remainder of the school year and for one additional semester, provided the Board has approved such a procedure;
11. the student is under the age of 22 and because of the death of a parent resides in a new school district or
    (The student is entitled to finish the current school year in the District upon approval of the Board.)
12. the student is under the age of 22 and the superintendent of the district in which the student is entitled to attend (the student's district of origin) enters into a contract with the Superintendent of this District (the district into which the student wishes to enroll) consenting to the attendance of the student in this District.
    (The Superintendent of this District specifies that the purpose of such attendance is to protect the student's physical or mental well-being or to deal with other extenuating circumstances deemed appropriate by the Superintendent.)

1. when agreements have been established with other boards of education to serve their students in vocational or special education classes on a cooperative basis, as permitted by law;
2. when foreign exchange students, sponsored under an approved exchange program, reside in the District temporarily or
3. for adult residents or support staff employees of the District who meet the criteria established by the Board.

ADMISSION OF INTERDISTRICT TRANSFER STUDENTS

1. The applicant must follow the procedures for admission to the Brunswick City School District and, once admitted, abide by all of the Brunswick City School District's rules, regulations and procedures.
2. District capacity limits by grade level, school building and program as determined by the Brunswick City School District Board of Education will be a deciding factor in admitting an interdistrict transfer student.
3. Native students of the Brunswick City School District receive preference over students from contiguous districts applying for enrollment.
4. Native students of the Brunswick City School District who attended school in a contiguous school district under an interdistrict transfer and are forced to return or choose to return to the Brunswick City School District receive preference over students from contiguous districts applying for enrollment.
5. Students previously enrolled from contiguous districts as a result of this policy receive preference over first-time applicants from contiguous districts.
6. Students enrolled as a result of this policy are approved for one school year only and must re-apply annually and are subject to all provisions of this policy.
7. All regulations, rules and procedures of the Ohio High School Athletic Association, especially those pertaining to recruitment and eligibility, must be followed.
8. There are no academic, athletic, artistic or extracurricular skills required.
9. There are no limitations on admitting handicapped students, unless services required in an IEP are not available in the District.
10. The status of students enrolled in, or who could be enrolled in, consortium programs in nonresident districts, such as special education programs, are not subject to this policy.
11. There shall be no rejection of any applying student because the student has been the subject of disciplinary proceedings, except an applicant who has been suspended or expelled by the contiguous district for 10 consecutive days or more in the term for which admission is sought or in the term immediately preceding the term for which admission is sought.
12. Procedures to ensure maintenance of an appropriate racial balance in the District will be followed.
13. If a parent of a native student moves to a contiguous district during the school year, the students enrolled in the first district may apply for open enrollment status with local district timelines waived.
14. The Board reserves the right to revoke the admission of any and all students from contiguous school districts enrolled under this policy until the Friday of the first full week in September if provisions 3, 4 and 5 of this policy adversely affect the rights of resident districts.
15. The Board reserves the right to revoke the admission of any student from contiguous districts who violate any provisions of this policy.

ADMISSION OF INTERDISTRICT TRANSFER STUDENTS

ADMISSION OF STUDENTS

FROM NONCHARTERED OR HOME SCHOOLING

ADMISSION OF STUDENTS

FROM NONCHARTERED OR HOME SCHOOLING

INTRADISTRICT OPEN ENROLLMENT

INTRADISTRICT open enrollment

1. For the purpose of this policy the term "parent" shall have the same meaning as defined in ORC 3313.64.
2. Application for an intradistrict transfer must be submitted on an official form to the Brunswick City School District, Office of Personnel, between April 1 and May 31. Applications will be acted upon and parents and building administrators notified no later than August 1.
   • Written notices of approval for transfer to an alternative public school shall include the effective date of attendance and other information as the Superintendent or his/her designee may deem appropriate.
   • In the event the request for transfer to an alternative public school is denied, the Superintendent or his/her designee will provide the parent with the reason(s) for denial.
   • No transfers will be granted for requests made after May 31, unless otherwise provided in this policy.
3. Priority for enrollment in a school within the Brunswick City School District shall be as follows:
   • Children whose parents reside within the attendance area shall have priority for attending the school building within their area of residence.
   • Parents with children enrolled as of June 1, 1995, in a school outside their residential attendance area, shall have a one-time opportunity to choose which of the two shall be their attendance area of record for those children.
   • Children enrolled at a school outside their residential attendance area after June 1, 1995, will be given priority for attendance at that school immediately after students residing in the attendance area.
4. All other requests for transfer of attendance area within the Brunswick City School District will be considered based on the order of application as evidenced by the receipt date/time. All requests for transfer shall be made on an Official District Transfer Form.
5. Transportation to an alternative public school shall be the responsibility of the parent, except as otherwise provided by ORC 333.97 (D).
6. Children with disabilities shall be assigned to the school building(s) where the special education services required are available.
7. Application for transfer to an alternative public school shall be made each year for students whose parents wish to have their child(ren) continue enrollment at the alternative school (excluding those defined in C-2 above).
   1. Application for continued enrollment in an alternative public school shall be in accordance with this policy.
   2. Failure of a parent to renew application for attendance at an alternative public school shall cause the child to be assigned to the District in which the parent resides.
   3. Students admitted to an alternative public school shall remain at that school for the entire school year.
8. Intradistrict transfers shall be denied for the following reasons.
   1. Capacity limits for grade level, building and/or programs are at or exceed levels established within this policy.
   2. The child for whom the intradistrict transfer is being requested has been suspended or expelled for 10 consecutive days or more in the school year in which admission is initially sought or in the school year immediately preceding.
   3. The child for whom the intradistrict transfer is being requested is identified as disabled and is required to be assigned to the facility where the special education services required are available.
   4. Consideration is made for maintaining an appropriate racial balance in the District.
   5. The request for transfer of district is submitted after the May 31 deadline.
   6. The request for transfer would create a staffing problem and generate a conflict between the Board and/or personnel provisions as stipulated in the District's collective bargaining agreements(s).
9. Capacity limits for each grade level, building and educational programs are established as follows.
   1. Grade level capacity limits (for intradistrict transfer purposes only): 
      1. Kindergarten - Grade 3 24 students per classroom
      2. Grade 4 - Grade 6 26 students per classroom
      3. Grade 7 - Grade 8 26 students per classroom
      4. High School Not Applicable 
   2. Building level capacity shall be limited only by: space available per building and/or the composite grade level capacity as stated above.
10. This information pertaining to intradistrict open enrollment shall be communicated to parents of District students and the general public.
11. Applications for transfer of attendance area shall be available in each building office and the Board personnel office.

ASSIGNMENT OF STUDENTS TO SCHOOLS

ASSIGNMENT OF STUDENTS TO CLASSES

student withdrawal from school

(Loss of Driving Privileges)

STUDENT ABSENCES AND EXCUSES

Regular attendance by all students is very important. In many cases, irregular attendance is the major reason for poor school work; therefore, all students are urged to make appointments, do personal errands, etc., outside of school hours.

Reasons for which students may be excused include, but are not limited to:

1. personal illness of the student;
2. illness in the student's family;
3. death in the family;
4. quarantine for contagious disease or
5. religious reasons.

Each student who is absent must immediately, upon return to school, make arrangements with his/her teacher(s) to make up work missed. Students who are absent from school for reasons not permitted by Ohio law may, or may not, be permitted to make up work. Each case is considered on its merits by the principal and the respective teacher(s). Students are requested to bring a note to school after each absence explaining the reason for the absence or tardiness.

Students are permitted, though not encouraged, to go on vacations during the school year without penalty. The Board recognizes the need to accommodate parents who must take their vacations during the school year because of company (business and industry) policies and the desire to enjoy that time as a family. While students absent for vacations may be excused, the responsibility for such absence resides with the parents, and they must not expect any work missed by their child(ren) to be retaught by their teachers. If the school is notified in advance of such a trip, reasonable efforts are made to prepare a general list of assignments for the student to do while he/she is absent.

The Board authorizes the Superintendent to establish a hearing and notification procedure for the purpose of denying a student's driving privileges if that student of compulsory school age has been absent without legitimate excuse for more than 10 consecutive days or a total of at least 15 days during a semester or term.

LEGAL REFS.: ORC 3321.01; 3321.04; 3321.14; 3321.38 4507.061 OAC 3301-35-02; 3301-35-03 3301-51-13

CROSS REF.: JHC, Student Health Services and Requirements

Board Adopted: February 28, 2000

STUDENT ABSENCES AND EXCUSES

1. The Superintendent notifies, in writing, the student and his/her parent(s) and states that information regarding the student's absences has been provided to the Superintendent, and, as a result of that information, the student's driving privileges are denied. This notification also states that the student and his/her parent(s) may appear before the Superintendent/designee to challenge the information provided to the Superintendent.
2. The notice from the Superintendent to the student includes the scheduled time, place and date of the hearing, which is scheduled between three and five days after the notification is given. Upon the request of the student or parent(s), an extension may be granted by the Superintendent. The Superintendent must then notify the student and the parent(s) of the new hearing time, place and date.
3. At the hearing before the Superintendent/designee, the student has an opportunity to present evidence that he/she has not been habitually absent without legitimate excuse. Ohio law defines "legitimate excuses" for absence from school to include, but not be limited to:
   1. enrollment in another school or school district in Ohio or another state;
   2. possession of an Age and Schooling Certificate;
   3. a bodily or mental condition that prohibits attendance or
   4. participation in a home instruction program.
4. If a habitually absent student does not appear at a hearing before the Superintendent or designee, or if the student does not convince the Superintendent or designee that the absences were legitimate, the Superintendent must notify the Registrar of Motor Vehicles and the juvenile judge. Such notification must be given to the Registrar and the juvenile judge within two weeks of the receipt of the information regarding habitual absences or, if the hearing for the student is held, within two weeks after the hearing.

Notification to the Registrar of Motor Vehicles and the county judge must comply with Ohio and Federal laws.

The Registrar of Motor Vehicles is required to suspend the temporary instruction permit or driver's license of the student who is the subject of the notice. If a temporary permit or license has not been issued for that student, the Registrar is prohibited from issuing a temporary permit or a license.

Denial of privileges remains in effect until the student reaches age 18 or until the denial is terminated for another reason allowed by Ohio law. In accordance with Ohio law, a student whose driving privileges have been denied can file a petition seeking their reinstatement.

HABITUAL AND CHRONIC TRUANCY

Parents and guardians have a legal duty to see that their children or wards attend school.  However, the primary responsibility for the enforcement of compulsory attendance laws belongs to the Board.  The Board desires to reduce truancy through cooperation with parents, diligence in investigating the causes of absence, and the use of strict guidelines in regard to tardiness and unexcused absence.  Therefore, the Board of Education adopts this policy specifically to deal with students who are “habitual truants” and “chronic truants”.

A “habitual truant” is any child of compulsory school age who is absent without legitimate excuse for five (5) or more consecutive school days, seven (7) or more school days in one month, or twelve (12) or more school days in a school year.  A “chronic truant” is any child of compulsory school age who is absent without legitimate excuse for seven (7) or more consecutive school days, ten (10) or more school days in one month, or fifteen (15) or more school days in a school year.

The building principals, with the assistance of police liaison officers, must investigate all cases of suspected truancy.  Assistance with such investigation may be provided by the Board designated attendance officer or Director of Student Services when needed.  If a child is in fact truant, the building principal must warn the child and the child’s parent or guardian in writing to the legal consequences of being a “habitual truant” or a “chronic truant”.  The notice must also inform the parents or guardian that he/she shall cause the child’s attendance at school.

When it has been determined that a child has been truant and that the parent, guardian or other person having care of a child has failed to ensure the child’s attendance at school after being notified, the Superintendent may require the parent to attend a specified parental educational program established according to the rules adopted by the State Board of Education.  Therefore, if directed by the Superintendent, the attendance office must send notice requiring the child’s parent to attend a parental education program.

HABITUAL TRUANCY

Upon the failure of the parent, guardian, or other person having care of the child to cause the child’s attendance at school, if the child is deemed to be a habitual truant, the district is required to do either or both of the following:

1.         Take any appropriate action as an intervention strategy.  The intervention strategy may include any or all of the following: 

• The assignment of the habitual truant to an alternative school.

• Providing a truancy intervention program for a habitual truant.

• Requiring a parent or guardian, or other person having care of the habitual truant to attend parental involvement programs.

• Requiring a parent, guardian, or other person having care of a habitual truant to attend truancy prevention mediation program.

• Notification of the registrar of motor vehicles.

• In-school counseling.

• Taking appropriate action.

2.         Filing a complaint with the proper county juvenile court.  If a complaint is filed, it shall allege that: 

• The child is unruly for being a habitual truant, or is a delinquent child for being a habitual truant who previously has been adjudicated an unruly child for being a habitual truant.

• The parent, guardian, or other person having care of the child has violated School Attendance Law.

CHRONIC TRUANCY

Upon the failure of the parent, guardian, or other person having care of the child to cause the child’s attendance, if the child is deemed to be a chronic truant, the Board shall file a complaint in the county juvenile court jointly against the child and the parent, guardian, or other person having care of the child.  The complaint must allege that the child is a delinquent child for being a chronic truant and that the parent, guardian, or other person having care of the child has violated School Attendance Law.

Board Adopted:  June 21, 1999

Revised:  December 18, 2000

File:  JEDA-R

HABITUAL AND CHRONIC TRUANCY

ADMINISTRATIVE PROCEDURES

5 UNEXCUSED absences - Truancy warning letter to parents with copy to court -  Intervention*

7 UNEXCUSED absences - Truancy warning letter to parents with copy to court - Intervention*

10 EXCUSED OR UNEXCUSED absences -  Excessive absence letter to parents with copy to court -  Intervention*

12 UNEXCUSED absences - Truancy warning letter to parents with copy to court -  Intervention*

15 UNEXCUSED absences - Truancy warning letter to parents with copy to court -  Intervention*                                    

*NOTE:  Interventions include referral for mediation, alternate placement, parent programs, in-school counseling; notification to the registrar of motor vehicles; or the filing of a complaint with juvenile court.

An intervention should accompany the warning letters as determined appropriate by the building administrator.

STUDENT DISMISSAL PRECAUTIONS

STUDENT DISMISSAL PROCEDURES

STUDENT ATTENDANCE ACCOUNTING

(Missing and Absent Children)