PTG Bylaws

  • Hickory Ridge Parent Teacher Group

    BYLAWS

     REVISED:  May 2016

     

    Article I:  NAME/ORGANIZATION

    The name of this association is the Hickory Ridge School Parent Teacher Group.

    The organization exists as an unincorporated association of its members, autonomous and independent of any other group or association.  The articles of organization comprise these bylaws, as from time to time amended.

     

    Article II:  OBJECTIVES

    The objectives of the organization are:

    1. To enrich the school life of the children at Hickory Ridge School and in the community
    2. To promote closer relations between parents and teachers by working together to broaden the educational program
    3. To provide an exchange of ideas between educators and the general public for the development of the welfare of the children
    4. To enhance the educational facilities and opportunities for the students of Hickory Ridge School that are not otherwise provided for in the school corporation budgets.

     

    Article III:  BASIC POLICIES

    The following are the basic policies of this organization:

    1. The organization shall be noncommercial, nonsectarian, and nonpartisan.
    2. The name of the organization or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objects of the organization.
    3. The organization shall not directly or indirectly participate in any political campaign on behalf of, or in opposition to, any candidate for any public office, or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
    4. This organization may make suggestions to the administration concerning activities of the school, if such suggestion is made toward the betterment of conditions for all concerned.  (i.e., students, teachers, administrators, and parents)
    5. The organization may cooperate with other organizations and agencies concerned with children’s welfare, but persons representing the organization in such matters shall make no commitments that bind the organization.
    6. In the event of the dissolution of the organization, its assets shall be distributed of one or more of the exempt purposes specified in Section 501(c)(3) of the Internal Revenue Code of 1954 as from time to time amended.

     

    Article IV:  MEMBERSHIP AND DUES

    1. Membership in this PTG shall be made available to anyone attending Hickory Ridge School and school staff members, without regard to race, color, creed, or national origin.
    2. Each parent or legal guardian of a Hickory Ridge student and all staff members of Hickory Ridge School will be considered a PTG member.  No dues will be paid for membership.
    3. Only members of the organization shall be eligible to vote in the meetings.
    4. The Principal shall be considered as a sitting advisor and/or consultant.

     

    Article V:  OFFICERS AND THEIR ELECTIONS 

    1. Officers
      1. The officers of this organization shall consist of a president, at least two vice-presidents, secretary, and treasurer.
      2. Officers shall be elected annually in the month of April.
      3. Officers shall assume their official duties following the April elections at the May meeting. 
    1. Elections
      1. Officers of this organization shall be elected in the following manner:

    i.   There shall be a selection committee consisting of seven persons.  Two members of the PTG executive board, one licensed teacher and the principal, and three parent volunteers.

    ii.   The selection committee shall be appointed during the February meeting.

    iii.   The two members of the executive board shall be appointed by the said board.  The member of the teaching staff shall be appointed by the said staff.  The three parent volunteers shall be appointed by the executive board.

    iv.   Appropriate notification of elections will be given to the school populace.

    v.   The selection committee shall nominate one eligible person for each office to be filled and report its nominees at the regular meeting in April, at which time any oppositions can be voiced and the selection committee will reconvene if necessary.

    vi.   Only those who have consented to serve, shall be eligible for selection by the committee.

    vii.   The office of President can only be held by persons who have previously held a position on the PTG executive board for at least one school year.

    1. Vacancy of office
      1. A vacancy occurring in any elective position shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive board, notice of such election having been given.  In case a vacancy occurs in the office of president, the office shall be assumed by one of the vice-presidents as determined by the remaining board members.  In the event the remaining board members are unable to agree, the principal shall make the final decision.

     

    Article VI:  DUTIES OF OFFICERS

    1. The President shall preside at all meetings of the organization, shall be a member of all committees except the selection committee, and shall coordinate the work of all the officers and committees of the organization.  The President shall develop a budget along with year long goals for the organization with the Executive Board.  The President shall attend and report on the monthly PTG President Meetings with the Superintendent and other PTG Presidents.
    2. The Vice Presidents shall act as aides to the President and shall perform the duties of the President in the absence of that officer at any function.  In the event of a vacancy in the office of President, the office shall be assumed by one of the Vice-Presidents as determined by the remaining board members.  In the event the remaining board members are unable to agree, the principal shall make the final decision.
    3. The Secretary shall record the minutes of all meetings.  The Secretary shall be the resource person in matters pertaining to the By-Laws and Standing Rules and shall be responsible for keeping them current.  The Secretary will be responsible for sending reminders for all upcoming PTG meetings.
    4. The Treasurer shall have custody of all funds of the organization; shall keep a full and accurate accounting of receipts and expenditures; shall make disbursements as authorized by the President and Executive Board; shall make arrangements with each committee chairperson before all functions to be available to disburse any funds needed to operate each function; shall be responsible to deposit all money earned at these functions; and give an accurate report to each chairperson concerning the income and expenses from their committee.  The Treasurer shall develop a budget for the organization along with the Executive Board.  The Treasurer shall have the organization accounts audited on an annual basis and file taxes on an annual basis:  IRS Form 990.

     

    Article VII:  GENERAL MEETINGS OF THE ORGANIZATION 

    1. Regular meetings of the organization may be held once a month during the school year, as provided by the executive board.
    2. Special meetings may be called by the executive board, reasonable notice will be given.
    3. Three officers present at any meeting shall constitute a quorum necessary for the transaction of business of the organization.
    4. The privilege of voting shall be limited to members of the organization (see Article IV, #2)

     

    Article VIII:  EXECUTIVE BOARD

    1. The executive board shall consist of the officers of the organization, and the principal of the school.  The members of the executive board shall serve until the May meeting.
    2. The duties of the executive board shall be:
      1. To transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization
      2. To create standing or special committees
      3. To approve the plans of work of all committees
      4. To present a report at the regular meetings of the organization
      5. To perform end of year audit
      6. To prepare and approve a budget for the fiscal year (July 1 to June 30)
      7. To approve any expenditures of the organization
      8. To fill vacancies in elective and appointive positions
      9. To approve the standing rules of the organization which are related to the details of administration rather than to parliamentary procedure

     

    Article IX:  STANDING AND SPECIAL COMMITTEES 

    1. The executive board may create such committees, as it deems necessary to promote the objectives and carry on the work of the organization.
    2. The chairperson of each committee shall present a plan of work to the executive board for approval.  Committee procedure shall be governed by the executive board.
    3. The president shall be a member of all committees except the selection committee.

     

    Article X:  AUTHORITY FOR SCHOOL ACTIVITY 

    Final approval of any activities or plans effecting the school operation must be made by the principal.